How to Use Notion for Project Management

Project management solutions have exploded in popularity as the work-from-home era has progressed. To get things done, companies and startups are using digital project management software like Trello, Asana, and Jira. Among them, the San Francisco-based startup’s Notion is a one-of-a-kind service. You may manage tasks, track habits, create wikis, and assign responsibilities using templates in Notion for project management.

In the Notion experience, templates are quite important. The firm has included some of the best project management templates in the software, and you can even import one from the Notion community’s template library.

Do you know the 10 Best Notion Templates for Power Users?

Use Notion for Project Management

We’ll import a project management template into the Notion workspace in this post. We’ll add relevant details based on requirements, share templates with members, and look into Notion’s other project management features. Let’s get this party started.

Create a Page in Notion

To begin, you must first create a blank page in Notion. Take the actions outlined below.

1: Open your default workspace in Notion on the web.

2: All of your current pages will be displayed in the left sidebar.

Creating a page in the notion

3: At the bottom of the page, click Add a page, and a blank page will appear on the right side.

Import a Project Management Template

To get started, you can either create a database from scratch or utilize the built-in template. In the example below, we’ll save you time by using a project management Notion template to assist us.

1: Click Templates from the Notion website to access the default Notion template collection.

Importing templates

2: Go to the Engineering menu and look for the Roadmap template. Import the template to the Notion page by selecting the Use this template button.

Have a look at How to Use Notion To-Do List to Manage Tasks

Add Project Information to Notion

To begin, add all of the necessary components to the template. Simply rename the project section by double-clicking it.

In Notion, you can experiment around with the following functions when it comes to adding details.

  • A section can have as many cards as you wish. The kanban board resembles the one found in Trello.
  • When you click on a card, you’ll be able to add details like a name, tags, remarks, and more.
  • You can also add details like as Type, Status, Priority, and Tasks, as well as assign persons to specific tasks.
Adding property in notion

This is where Notion takes the lead in the competition. You can edit property types like Email, Phone number, Checkbox, URL, Date, and more by using the ‘Add a property’ option in each card detail. Here, the options are unlimited. The consumer has complete control over how he wants to personalize his experience.

Simply drag and drop a card from one part to another as you accomplish each task.

You can play with numerous views to tailor the experience, much like you can with other project management applications like ClickUp and Asana. Select Add a view from the menu that appears after clicking on the board view at the top.

Notion timeline for project management

You can then choose from a variety of board views to examine the project.

  • Table
  • Board
  • Timeline
  • Calendar
  • List
  • Gallery

The Notion Timeline is our favorite among them because it allows consumers to get a quick overview of the project.

You should also check Notion vs ClickUp: Which Management Software Is Better

Share Notion Project

Any project management tool must allow for sharing. And Notion has hit the nail on the head with this one. After creating a project from the ground up, you may utilize the Share button at the top to invite other users by entering their email addresses.

Sharing notion page

The admin may then manage them, assign tasks, track project progress, and alert them of new assignments once they’ve joined. It’s completely seamless, and it works well on mobile apps as well.

Notion Limitations as a Project Management Tool

However, not everything about the Notion is ideal. The notion has some drawbacks when compared to a dedicated project management application. Let’s make a list of them.

  • Notion smartphone apps are a waste of time. That was my point. I know that seems harsh, but the mobile apps are basically online wrappers that are difficult to navigate.
  • Integration with third-party apps isn’t as extensive as it is with Trello or Asana.
  • There is no offline mode.
  • When loading large pages, the performance can be sluggish and subpar at times.
  • The function of setting a reminder is not available.


For personal usage, Notion is absolutely free. In terms of team sharing, you can invite up to 5 members to a team for free. The paid plans begin at $4 per month per member.

Closing Words: Notion for Project Management

You can simply manage small or mid-level projects with Notion. Create as many pages as you like and start with Notion templates. Check out the list of disadvantages above before fully investing in Notion.

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