Notion vs Asana: Which Project Management Tool Is Better

It’s 2022, and modular productivity tools like Notion, Coda, Milanote, and Roam Research are displacing traditional team workspaces. Trello, Asana, and Jira, on the other hand, are unrivaled in terms of functionality and ease of use. Notion VS Asana: These two are one of the most popular project management solutions among all of these.

Notion vs Asana

In terms of project management skills, Notion and Asana appear to be identical at first glance. But delve a little further, and you’ll find a plethora of contrasts between the two approaches. If you’re having trouble deciding between Notion and Asana, utilize the comparison chart below to identify the best project management software for your team.

Cross-platform Availability

When it comes to project management tools, cross-platform compatibility is critical. Your team members may use different platforms, and some may choose to handle and see work on the move using their mobile devices. The notion is a cross-platform app that works on iOS, Android, Mac, Windows, and the web. The company uses the same UI on mobile, PC, and web to deliver a consistent experience across devices.

The Notion mobile apps, on the other hand, are a significant disappointment. Instead of being native, they are simply web wrappers, and simple operations take far too long to perform. Asana features native Android and iOS apps. On a PC, you’ll have to use the web version. In the future, I’d like to see the firm provide a native Mac program for Catalyst. Why can’t Asana do what Jira has already done?

User Interface: Notion VS Asana

The notion starts with a huge blank canvas. To be started, you may either organize from scratch or use templates.

On the left, you’ll find the most important options, such as pages and subsections. The point about Notion is that it won’t bombard the user with every UI element and editing possibility. When you execute the ‘/’ command, all the key choices become available. Remembering useful Notion commands will save you time in the future.

On the left, you'll find the most important options, such as pages and subsections

From the start, you’ll notice a difference in approach between Asana and Notion. To being started, Asana provides numerous templates. You can select a suitable template based on your requirements.

You can select a suitable template based on your requirements: Notion VS Asana

The left pane contains all of your tasks, goals, portfolio, and team members. Asana’s approach here is appealing to me.

Project and Task Management

Let us address the elephant in the room. Based on their project and task management skills, you’ll most likely choose between Notion and Asana.

On Notion and Asana, you may create to-do lists. This eliminates the need to repeatedly move lists from other to-do apps like Todoist or TickTick.

On Notion, you’ll have to use project management templates. You can find similar templates in the Notion Template Gallery and select one that best suits your needs.

Select one best template that best suits your needs: Notion VS Asana

My favorites from the list are Notion’s Roadmap and Weekly Agenda templates. They’re ideal for managing little projects, and I respectfully advise everyone to give them a shot.

You may keep track of active projects, post issues, add tags, share them with others, and more. Not only that, but you can also press on the tab to see all of the information about it.

The Notion’s Timeline view is another database view that may be used to visualize the same data in a variety of ways. It’s based on the standard Gantt chart, but with significantly more customization and versatility. For instance, you could have a single database that contains all of your engineering projects, with a timeline view that shows how long they’ll take to create and when they’ll be ready to launch.

The Notion's Timelines View

Before starting a project, Asana will allow you to invite collaborators. You can always use the templates to invite more people.

To arrange everything in the example below, I used the Team Brainstorm template. Here’s how to add more information.

Team Brainstorm template.

It leads you to a Kanban-style project overview by default. The higher ribbon has the true power. Here are the several alternatives available to you.

The project details in the list will be turned in the List view. The Chronological tab, which is a premium feature, displays all active projects in a timeline graph (will talk about later).

Tasks can also be viewed in a calendar format. The Progress section can be used to announce project progress. You can start a conversation, assign chores, and invite more members from any template.

Tasks can also be viewed in a calendar format.

You can use as many templates as you want on a single project in Asana. To organize projects, most teams use the Product Project Plan and Bug Tracking template.

Also Read: Notion vs Airtable – Which Modular Productivity App Should You Use

Features: Notion vs Asana

The notion can be your ultimate workspace for organizing your teams’ information and work. You may create a subscription tracker, a finance tool, and a book tracking website, among other things. The options are limitless.

Rules are my favorite Asana feature. It functions as software automation. You can create your own rules based on your needs.

You can create rules so that when a team member transfers a task to the review tab, the Quality Control team is automatically labeled and notified.

Features: Notion VS Asana

Tags are another example. If you tag a task as Priority 1, the main manager is automatically labeled and notified. When you add a Design tag, the design lead becomes concerned about the modification.

Price: Notion VS Asana

For personal usage, Notion is absolutely free. You can invite up to 5 users to a team when it comes to team sharing. The paid plans begin at $4 per month per member.

The monthly cost of Asana starts at $11/member. It’s on the pricey side, but it has a Timeline view, Calendar view (which is quite useful), and rules.

Closing Remarks: Notion VS Asana

The best way to use Notion is as a personal wiki. I prefer project management for small teams and simple tasks. I would recommend Asana for a large team of more than fifty people working on a challenging project.